r2c, a leading provider of fleet and workshop management software, has launched an innovative intelligent feature that seamlessly imports, maps and manages inspection documents, massively reducing the admin workload of transport operators.
Called Document Integrations, this new automated feature can eliminate manual uploads and ensures that documents are securely linked to the correct job, asset and user, all without human intervention.
Intelligent bots monitor the email inbox, detect incoming documents and then ingest them into the system, creating full audit trails, preserving compliance and providing comprehensive and complete service histories for all vehicles.
“At a stroke, using artificial intelligence systems, Document Integrations solves one of the major administration headaches of fleets,” said r2c Commercial Director Ashley Connell.
“Inspection reports and documents often arrive from many different channels and in multiple formats, creating complexity, increasing the risk of human error, and taking up a lot of office admin time.”
This smarter, faster way to manage inspection documents has built-in mapping logic which can ‘read’ each document and then associate each one with the right job or asset.
Document Integrations features secure, traceable storage, with all imported documents stored within r2c systems to provide additional levels of data protection and redundancy for transport operators.
Document Integrations is now available to all r2c operators and R&M users of all sizes, and is scalable so as operations grow, the transport operator does not need to increase overheads to manage vehicles, as they would with manual processes.
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